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Grad Student Payroll, Insurance, Travel Funding

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Payroll and forms:

The University of Washington uses Workday as its payroll/human resources system. You will receive an email with information on submitting some of your payroll paperwork on line. After you have done that you will go to the Arts and Humanities Shared Services office to show the ID they require to complete the process.

Call the grad program advisor at (206)543-0714 or e-mail if you have any questions.


The UW is on a quarterly system. For payroll purposes payday is on the week-day closest to the 10th and 25th of each month

  • Autumn quarter payroll is September 16-December 15, and paydays are October 10 and 25, November 10 and 25, December 10 and 24.
  • Winter quarter payroll is December 16-March 15, and paydays are January 10 and 25, February 10 and 25, March 10 and 25.
  • Spring quarter payroll is March 16-June 15, and paydays are April 10 and 25, May 10 and 25, June 10 and 25.

Direct deposit:

Direct deposit of your pay check is available by following these directions.  Please note: this is separate from signing up for direct deposit of your financial aid.


Job Descriptions for Academic Student Employee (ASE) appointments

Travel funding application

Grad Travel Request - on line application

You may apply for funding to help cover the cost of attending a conference by submitting a grad travel request on line. This funding will cover airfare only (up to $300 for domestic flights, up to $500 for international). Please submit the travel request form to the School's administrator at least 6 weeks before you expect to travel.