Administrative Policy Memo 13

Issued June, 2004
Revised November, 2013

Undergraduate Theater Society (UTS)

This document was created to enhance the mutually supportive relationship between the School of Drama and the Undergraduate Theater Society (UTS).

The Undergraduate Theater Society Will Provide the School of Drama:

  • Production opportunities for undergraduates every year. This will include a commitment to obtain rights for all of the productions supported by UTS.
  • An opportunity for students to learn about how to produce theatre (as part of UTS staff).
  • The general support of other student productions (at the discretion of the current UTS staff to be inclusive of human, financial and/or technical support).
  • Leadership opportunities for students.
  • Maintenance of a production calendar listing student productions.
  • A theatre resource website.
  • A UTS Executive Board member to care for and improve (when possible) the technical equipment in the Cabaret.
  • A commitment to put 100% of UTS profits to student productions and the Cabaret space.
  • Organization of Graduation and Orientation Activities.
  • An annual report of all activities and finances.

 

The School of Drama will provide The Undergraduate Theater Society (UTS):

  • Use of the Cabaret Theatre - Hutchinson 205 - (including Greenroom and Booth) and all of its equipment after 5 p.m. six weeks of every quarter as per the agreement below.
  • Storage space in the Cabaret and the HUT 208 “loft” area.
  • Space to post a bulletin board.
  • Support for UTS at Drama orientation and graduation.
    • $250 in support of the fall quarter orientation from Friends of Drama. Receipts to be turned in to the School’s Administrator for reimbursement. The event will be organized by the Undergraduate Advisor and the Executive Director of UTS.
    • $250 in support of the spring quarter BBQ from Friends of Drama. Receipts to be turned in to the School’s Administrator for reimbursement. The event will be organized by UTS.
    • $500 in support for the graduation ceremony from Friends of Drama. UTS will organize the graduation ceremony itself: tracking attendees, arranging for speakers. The School of Drama’s External Relations staff will organize the event: reserving space, printing programs, and organizing food and beverages.
  • A contribution to the Cabaret maintenance budget.
  • Encouragement to faculty, staff and students to support UTS, UTS staff, and UTS productions.
  • $150 per show from the Goldblatt endowed funds to support BA slot productions. Receipts should be turned in to the School’s Administrator for reimbursement.
  • Nine parking coupons per academic year to be used for UTS guests. These can be obtained from the front office staff.
  • Funds to be used at the discretion of the BA Program Head to support and enrich both the BA program and UTS. Town Hall pizzas will come from this funding.
    • $600 per year from the Goldblatt Endowed Fund.
    • $1,200 per year from Friends of Drama.

 

Agreement for use of the Cabaret Theatre:

  • UTS will collaborate with the School of Drama through the General Manager for Production to schedule the UTS productions. Scheduling will take place at least one quarter in advance.
  • The Undergraduate Theater Society will have use of the Cabaret Theatre six weeks of every academic quarter (fall through spring). These six weeks may be broken up into any amount of sections, as long as a continuous three-week section is open for other productions.
  • The remaining three weeks will be made available for other production opportunities.
  • This non-UTS production slot will be determined by the BA Council but must follow all UTS Cabaret rules. UTS should have input on all non-UTS productions before they are officially accepted by the BA Council, based on previous experience with persons involved. UTS may charge payment to non-UTS productions for equipment maintenance.
  • The last week of the quarter and finals week will be open for student use as rehearsal and performance space for class projects unless otherwise agreed upon by both the School of Drama and UTS.
  • Non-UTS productions will have access to School of Drama owned rehearsal and performance set pieces in the Cabaret (i.e., black kit furniture), the Cabaret space, Greenroom (not office), and Booth (not including UTS prop storage area). UTS will provide these outside productions a copy of all Cabaret rules and a technical information packet of information detailing what is available for use in the Cabaret, as well as all safety and technical “how-to” manuals.

 

The Cabaret Manager will be a position on the UTS staff, and will be chosen with the approval of both UTS and the School of Drama. This person will oversee the use of all technical equipment, props, sets and costume storage and use, and will maintain the schedule of events in the Cabaret. This person will report to both UTS and the School of Drama (currently through the BA Council) about issues concerning the Cabaret and its equipment.

PM8113/11-2013

Administrative Policy Memo Number 13 (PM8213), first established June, 2004
Subsequent Revisions: 9/13
Executive Committee approval: June 2, 2004
Faculty approval: 6/7/04, 11/13/2013