Memo No. 5
Revised October 2018
General Production Procedures
Rehearsals for mainstage productions generally begin five weeks before the first technical rehearsal. Exceptions to this are: the first show of the quarter, which may start later and incorporate eight-hour rehearsal days during a vacation week.
Rehearsals are Monday - Friday 6:30 to 10:30pm, including notes and scheduling and a Saturday daytime rehearsal that is not to exceed five hours. Ten minute breaks will be taken during rehearsals at 1 hour 20 minutes, and at 2 hours and 50 minutes into rehearsal.
Rehearsal schedules will be posted on the call board 24 hours before rehearsals and the director and stage manager are strongly encouraged to post schedules that cover the week in advance.
Directors are urged to make the most productive use of actor’s time during rehearsals, but actors should recognize that there are times when they will need to wait around, so they should bring other work to fill that time.
A cast deputy will be elected at the first rehearsal. The deputy will function as cast representative/ spokesperson. The deputy will bring cast concerns to the stage manager/director. If the stage manager or director is unable to address the concerns, the deputy will communicate them to the appropriate faculty or staff members. The stage manager will indicate who the deputy is by placing an asterisk by their name on the contact sheet.
A room will be assigned for rehearsals for each show. Every effort will be made to keep the same room assigned for all rehearsals for that production. The ground plan for the set may be painted on the floor using the tempera paints available in the Production Office. The markings should be minimal and the paint must be removed immediately following the final rehearsal in that room. Props and furniture brought in for rehearsal should be minimal and must be stored at the end of each rehearsal in a manner which allows classes to function in the room. If a director feels the need for a second room, such assignment will be made on a day to day basis, depending on whether a room is available.
The purpose of these rehearsals is to incorporate the technical elements of scenery, lights, sound, props and costumes into the production.
Each technical process will begin with an 8-1/2 out of 10 Saturday rehearsal – noon until 5:30pm//7:00pm to 11:00pm. Except for the show that techs over Thanksgiving, there are a minimum of five additional tech/dress rehearsals scheduled for each production (Monday through Friday) followed by a Preview Saturday at 7:30pm . The schedule for the Thanksgiving show is adjusted to allow Wednesday through Saturday off, with a rehearsal Sunday prior to 1st Preview. .Each show will then have a Director’s Choice rehearsal on Monday, Preview Tuesday and Open Wednesday.
The structure of the rehearsals will be determined in a meeting of director, designers and stage manager 3 to 4 days before the tech. For example, in a heavy scenery moving show a shift rehearsal may be scheduled Monday from 7 to 9.
The lighting designer will “light over” rehearsals on the Friday prior to tech.
We try to maintain flexibility in addressing the specific needs of each show.
Half-hour is at 6:30 for tech week. The rehearsal must end promptly at 11pm for the actors to get out of costume and the crew to put props away, talk to designers etc.
At 11:15 the director has 15 minutes to give actor notes if s/he chooses. Often, on the first two evenings of tech, the actors are dismissed and the tech notes begin immediately. Otherwise, at 11:30 the actors are released and the director, designers and stage manager will hold a tech meeting - this must break by 11:55 and the building must be clear by midnight. If there are extensive notes, the director should break rehearsal early. The actors must be released by 11:30pm.
Breaks during tech: while rehearsals are still stop-and-go, breaks remain as during rehearsals 2-10 minute breaks. When acts begin running through, breaks will be at an appropriate time in the action - e.g. at intermissions. Care must be taken to ensure booth crews, follow spot operators, etc. are given breaks during rehearsal.
Actors and crew members are not to leave the building during tech rehearsals without permission from the stage manager.
July 2018 update - pending faculty approval in September.
Production Policy Memo no. 5, first established circa 1983.
Subsequent revisions: 8/83, 10/86, 10/93, 9/2011, 2018
Executive Committee approval: 5/21/96, 9/11/11, 9/19/18
Faculty Approval: 6/3/96, 9/20/11, 10/3/18